The Community YMCA

  • School-Age Director

    Job Locations US-NJ-Matawan
    Posted Date 3 weeks ago(4/5/2018 11:58 AM)
    Job ID
    # of Openings
  • Overview

    Under the supervision of the Vice President, the F/T School Age Director of The Child Achievement Branch shall perform the administrative duties of all school age programs. The School Age Director is responsible for planning, implementing, managing, and supervising an age- and developmentally-appropriate curriculum for children in all school age programs, supervision of staff, and ensuring that the programs are meeting the needs of the children and families we serve.



    • Develop, implement, and supervise the school age curriculum (with age- and developmentally- appropriate activities) to be used at all school age programs. Ensure that the curriculum is in accordance with the policies and philosophy of the YMCA and teaches the YMCA Character Values – caring, honesty, respect, and responsibility. Ensure that the programs are of high quality and standards and meet the needs of the children and families we serve. Ensure that all school age sites and programs are in compliance with state regulations and meet or exceed YMCA Quality Standards. Report any suspected child abuse to supervisor. Document and follow up as necessary.
    • Interview and hire qualified staff in accordance with state regulations and YMCA standards. Schedule, supervise, and support all School-Age Coordinators, Y-KIDS Site Supervisors, Assistant Site-Supervisors, and Aides, as well as School Break and Summer Daze staff. Be responsible for locating substitutes at school age programs and filling in when needed. Monitor all Y-KIDS staff hours to ensure compliance with budget. Also be responsible for time cards, payroll, and annual reviews. Conduct annual reviews in a timely manner. Meet with school age coordinators weekly regarding school sites, staff, and curriculum. Schedule monthly meetings with site-supervisors. Develop and organize staff training and workshops for school age staff to be held in August/September; November/December; and March/April (some additional staff development throughout the year). Plan and implement New Staff Orientations, CAP & BBP trainings for all Children’s Achievement staff.
    • Ensure that all staff and children’s files are complete, "Allergy Alert" lists, "Photo and Website Consent" lists, etc. have been distributed and staff is aware of such. Ensure that Parent Manuals are updated and distributed with parent sign-off sheets. Create and distribute monthly newsletters. Ensure that they are distributed to all families and a copy is sent to all administrators. Also, send out "Parent Evaluations" twice every year and annual "Principal Evaluations."
    • Visit all sites at least bi-weekly (more so if a problem arises). Create a visitation log and record observations. Follow up on any needed improvements. Monitor any behavioral issues that require conversations or meetings with parents and school officials (attempt to resolve in the child’s best interest). Keep Vice President apprised of any pending suspensions and/or expulsions.
    • Work closely with school administrators and personnel within the school district; send monthly emails or phone calls to keep communication lines open. Also, monitor district/school websites and BOE agendas. Attend Back to School Nights, Kindergarten Registrations, PTO Meetings, and BOE Meetings to show support as well as promote Y-awareness.
    • Monitor the budget for school age programs (petty cash, ordering and distributing of supplies, equipment, snack, nametags, etc. for each program), as well as the FFC grant for Asbury/Red Bank, submitting necessary reports for the state. Ensure that budget terms are met by set deadlines. Follow up with the administrative assistant on the 20th of each month regarding outstanding payments. Ensure that parents are called regarding delinquent payments. Follow up as necessary.
    • Attend bi-weekly meeting with Vice President, updating on all site, staff, and branch issues. Conduct self in a professional manner at all times with children, parents, co-workers, and community. Act in accordance with the YMCA philosophy, school age goals, program objectives, and our policies and procedures. Attend staff meetings, training programs as scheduled, and other YMCA and school functions, as well as Child Achievement Branch team meetings. Continue professional development by attending meetings, trainings, workshops, etc.
    • Assist in the planning of special events (i.e. Family Picnics, International Dinner, Healthy Kids Day, Annual Campaign, etc.), and attend Community Days (i.e. – Town Days, Business Expo, etc.) to increase awareness and promote programs.
    • Actively participate in the Annual Campaign; tell the Y story; recruit volunteers to form a team; encourage, assist, and support all volunteers; attend all scheduled Annual Campaign meetings, Kick-Off, and Celebrations. Solicit school age staff for contributions.
    • Assume or perform any other duties deemed necessary by immediate supervisor or The Community YMCA Administration.

    YMCA Competencies

    • Values
    • Community
    • Volunteerism
    • Philanthropy
    • Relationships
    • Developing Others
    • Innovation
    • Quality Results
    • Functional Expertise


    The incumbent must have a college degree in education or a related field (or currently working towards a degree) and prior experience working with school age children and families. The incumbent must be mature-minded, responsible, and must have experience in scheduling of programs and events. The incumbent must possess skills in planning, organizing, and following through to completion on assigned tasks in a timely manner. The incumbent must have experience in supervising staff, interacting with children, and conducting activities. He/she must be CPR/First Aid/Epi-pen certified. The incumbent must possess a valid NJ Driver’s License, an acceptable driving record and valid motor vehicle insurance.

    Physical Demands:

    • Ability to hear the conversational voice with or without a hearing aid.
    • Ability to see with or without corrective lenses.
    • Ability to speak and be understood under normal circumstances.
    • Ability to lift and carry children in an emergency, as well as lift and move classroom furniture.
    • Ability to use arms, legs, and feet to accomplish the job.
    • Ability to evacuate the building during emergencies.






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